Administrative Assistant – Global Chains – UAE

Middle East & Africa

May 17, 2022

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Job Title: Administrative Assistant – Global Chains

Department: Global Chains Direct Connectivity

Location (primary): UAE

 

Key Responsibilities

  • Provide a high standard support to Commercial Director and COO – Hotels Division in terms of but not limited to:
    • Administrative tasks
    • Adhoc projects
  • Answering departmental email/phone inquiries and handling complaints in a courteous, professional manner.
  • Ensuring office supplies are maintained, to always ensure adequate levels of necessary supplies.
  • Create and maintain filing systems, both electronic and physical & ensuring the confidentiality and security of files and filing systems.
  • Coordinating schedules, arranging meetings, preparing & distributing memos and reports, and other correspondence, and ensuring that everyone is kept current on necessary Global Chains department news and information.
  • Overseeing special projects and tracking progress towards company goals.
  • Manage business travel arrangements.
  • Developing, reviewing, and improving administrative systems, policies and procedures.
  • Write and edit documents from letters to reports and instructional documents.
  • Assisting with a variety of administrative tasks including copying, taking notes, and making travel plans.

 

Essential Qualifications and Knowledge

  • Understanding of B2B hospitality & Tourism business and electronic distribution channels used for the distribution of lodging products
  • Excellent presentation skills
  • Ability to multitask

 

Essential Experience, Skills and Behavioural Requirements

  • Strong communication skills
  • Exceptional time, task, and resource management skills
  • Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills
  • Planning and Organisation skills – ability to multi-task, be proactive and ability to work independently and use your own initiative
  • Must have advanced software skills (Microsoft Office), specific in Excel & PPT
  • OTA, Travel & Tourism, hospitality Experience (2+ years) is required

 

Download:  Job Description – Administrative Assistant – Global Chains

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