Job Title: Administrative Assistant – Global Chains

Department: Global Chains Direct Connectivity

Location (primary): UAE

Key Responsibilities

• Provide a high standard support to Commercial Director and COO – Hotels Division in terms of but not limited to:
  • Administrative tasks
  • Adhoc projects
• Answering departmental email/phone inquiries and handling complaints in a courteous, professional manner.
• Ensuring office supplies are maintained, to always ensure adequate levels of necessary supplies.
• Create and maintain filing systems, both electronic and physical & ensuring the confidentiality and security of files and filing systems.
• Coordinating schedules, arranging meetings, preparing & distributing memos and reports, and other correspondence, and ensuring that everyone is kept current on necessary Global Chains department news and information.
• Overseeing special projects and tracking progress towards company goals.
• Manage business travel arrangements.
• Developing, reviewing, and improving administrative systems, policies and procedures.
• Write and edit documents from letters to reports and instructional documents.
• Assisting with a variety of administrative tasks including copying, taking notes, and making travel plans.

Essential Qualifications and Knowledge

• Understanding of B2B hospitality & Tourism business and electronic distribution channels used for the distribution of lodging products
• Excellent presentation skills
• Ability to multitask

Essential Experience, Skills and Behavioural Requirements

• Strong communication skills
• Exceptional time, task, and resource management skills
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills
• Planning and Organisation skills – ability to multi-task, be proactive and ability to work independently and use your own initiative
• Must have advanced software skills (Microsoft Office), specific in Excel & PPT
• OTA, Travel & Tourism, hospitality Experience (2+ years) is required

Download:  Job Description – Administrative Assistant – Global Chains