Accounts Payable Executive – Direct Contract Team (fixed-term contract) – Targu Mures, Romania


November 23, 2022

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Job Title: Accounts Payable Executive – Direct Contract Team (fixed-term contract)

Department: Finance

Location (primary): Targu Mures, Romania


Job Purpose

  • The role will involve processing supplier invoices and resolving disputes, investigating nonmatching invoices to bookings, dealing with supplier and internal departmental queries and look at creditor’s ledger maintenance and reconciliation.
  • To resolve queries by internal and external phone calls.
  • To uphold company policy & procedure while ensuring that all internal partners also adhere to the rules & regulations agreed to by the company.
  • To support the Accounts Payable Senior and Team Leader in delivering the output of the department on time and to the standard required by the company.
  • To provide support to the Team Leader and Senior for daily tasks and ad-hoc assignments as delegated.
  • Ensure all suppliers are paid in accordance to contractual terms and conditions.


Key Responsibilities

  • Recognise and sort invoices via email and/or printed documents
  • Use initiative to resolve supplier queries and unresolved disputes respecting the SLA
  • Attending to external phone calls from suppliers
  • Accurately create the supplier invoice imports to ensure accuracy in paying suppliers with all necessary checks and approvals performed
  • Extranet reconciliation to be completed efficiently and in time
  • KSA Vat invoice processing and reconciliation
  • Communicating with suppliers and internal departments over payment and booking queries
  • Reconciliation of booking adjustments from the booking platform to the creditor’s ledger
  • Updating contact details / supplier details
  • Logging failed email addresses and updating primary system
  • Supplier statement reconciliations
  • Resolve un-reconciled booking queries and rates calculations according to the company policies and procedures
  • Maintaining departmental policies and procedures, making suggestions for improvement
  • Processing credit applications / audit forms
  • Reconciling Vcard transactions in financial system and booking platform
  • Ensuring all Supplier accounts are up to date and reconciled correctly
  • Ensure supplier bank details are updated accurately
  • Ensure accounting entries to financial system are accurate
  • Processing/reclaiming credit notes in a timely manner
  • Deduct Overrides in accordance with the contractual agreement
  • Reduce the Debit Balances month on month with a pro-active approach to resolving issues which create debit balances
  • Other ad hoc work as directed by the Accounts Payable Team Leader or Finance Managers
  • Your responsibilities may be adjusted to cater for a specific role or project
  • Assist the AP team leader and managers with any finance projects as requested
  • Ensure support for the ERP project.


Key Measures

  • Suppliers invoices are processed accurately and accordingly to the SLAs
  • Suppliers queries are resolved to SLA and company guidelines to ensure suppliers are paid on time
  • To respond to supplier and internal queries in accordance with the businesses SLA – 48 hours
  • Suppliers payment drafts are submitted accurately and on time
  • Ensure KSA VAT invoicing and reconciliation is compliant to legislation and processed accurately and on time
  • Respecting the dates for monthly reports allowing time for submission and review by Team Leader
  • To complete daily tasks on time so it doesn’t affect other departments activities
  • Maintaining business and departmental internal policies and procedure.


Essential Qualifications and Knowledge

  • No specific qualifications required
  • A solid working knowledge of Microsoft Word, Outlook and Excel (understanding formulas) is essential


Essential Experience, Skills and Behavioural Requirements

  • Excellent problem-solving skills essential
  • Strong numerical skills essential
  • Highly accurate with an excellent attention to detail is essential
  • Ability to work under pressure and to tight timescales
  • Good verbal skills and excellent written skills in English is essential
  • Strong team player, positive, driven, flexible and adaptable.


Desirable Qualifications and Knowledge

  • Financial background and knowledge of a financial system are desirable.
  • Knowledge of a Travel industry booking platform is desirable.
  • Knowledge and understanding of the Accounts environment desirable.


Download:  Job Description – Accounts Payable Executive – Direct Contract Team (fixed-term contract) – Targu Mures, Romania

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